From noel@thesubnet.net Fri Jan 11 00:56:45 2013 From: Noel Rosenberg To: Arisia Logistics Cc: artshow@arisia.org, tech@arisia.org, Lisa Hertel , Abby Noyce , food@arisia.org Date: Fri, 11 Jan 2013 00:56:17 -0500 (EST) Subject: logistics schedule v1.0 Thanks to all who made tonight's call, and helped me hash this all out. Here's draft 1.0. Unless there are major errors, this is The Plan that will fail to survive contact with the enemy. In other words, this is what we're going with, and hopefully it will be close enough to reality that any required runtime changes will be minor. Significant changes from 0.9: * This draft assumes a 1-day rental of the Concourse truck on the front end, but to achieve that, we will need to pick up the Concourse truck a bit later than previously planned. Instead, we pick up the Harbor truck first, which it turns out is the right truck for the remote fridges and most of the NESFA gear. * AGOH art will require one of the logistics trucks (we'll use the Harbor-side truck) to move * AGOH art will be returned direct to FedEx per Tuesday's conference call * Concourse truck ends up at Janet's in North Reading on Wednesday night. * Harbor truck ends up either at Storage or the Westin Wednesday, and we'll make the final call on the spot. * Thursday Harbor unload moved to 11am since we get Galleria at 09:00, and to accomodate handing the truck over to the Quartermaster at 13:00 * Driver schedule for Mon/Tue and some times are deliberately left vaugue and will be determined on the ground. ================= Wednesday 10:00ish: (Hobbit and Janet) drive Hobbit's vehicle and pick up Harbor truck and meet (Noel) at Anderson Automotive, 93 Broadway in Arlington. Hobbit gets some driving practice in. Drive to North Reading to pick up second fridge and Hobbit's gear. Pick up the fridge and straps and misc gear in Newton. Wednesday 12:00ish: drive to NESFA, ??stopping at storage to pick up Noel's car??. Load NESFA stuff. Lisa H. and Rick will be present. Wednesday 16:00: (Noel) Leave NESFA to pick up (Merv) at Storage then pick up the Concourse truck at Penske Truck Rental - Boston North ____ Somerville. (Hobbit and Janet) drive the Concourse truck to Storage. Hobbit's car ends up at NESFA. Wednesday by 17:00: (Hobbit and Janet and Rick) arrive at Storage to meet anyone who shows up early, and in case the second truck is late. Unload small amount of NESFA stuff going to Concourse-side next to the dock or into the hallway outside storage. Load Harbor-side truck. Load Concourse truck. Dinner break as feasible. Put Load-In/Load-Out stickers in each truck. Wednesday 20:00ish: (Noel and Merv) Drive Harbor-side truck to *Westin Boston Waterfront*. Return to Storage as necessary to collect personal vehicles. (Hobbit (and Janet if she's still there)) drive the Concourse truck to North Reading. Thursday 11:00: (Noel) arrives at Westin Boston Waterfront. (Hobbit) drives Concourse Truck to Westin Boston Waterfront. Unload Harbor-side truck. Thursday 12:00: Concourse truck hits the dock. If we have enough people, unload both trucks simultaneously. If not, unload Harbor first, then Concourse. Stage all equipment. ***We may not have Grand until 13:00, but I'm hoping we can start unloading into BoH before then. And we might get stuff early if it isn't in use.*** Thursday by 13:00: (Quartermaster) takes Harbor truck on food run. Thursday 15:00: (Noel and Janet) return Concourse truck to Penske Truck Rental - Boston North in Somerville. (Hobbit) on Concourse and (Merv) on Harbor coordinate distributing staged equipment. Friday 10:00: (Noel and Jud or Cara) Drive Harbor truck to Fortress Storage in ______ Dorchester to pick up GOH art and deliver to Galleria via Harbor loading dock. This will require additional volunteers. ------ Monday 10:00: (Rick and Jud or Cara) collect GOH Art from Galleria and drive to FedEx Monday 10:00ish: (Noel) drives to Penske Truck Rental - Boston North in Somerville to pick up Concourse truck again, and Drive to the Westin, leaving his car there. Monday 14:00: Start loading Concourse truck. If at all possible, load NESFA gear toward nose of truck. Monday 14:00: Start loading Harbor truck. If at all possible, load NESFA gear toward nose of truck. (This includes the Green Room fridge.) Monday 17:00ish: Once the bulk of stuff that we can load is on the trucks, drive each of the trucks to Storage. First truck goes as soon as it is loaded. Monday 17:30ish: Unload both trucks at Storage. Dinner break as feasible. Monday 19:00ish: Unload Concourse truck at NESFA. Collect Hobbit's car. Monday 20:00ish: (Noel and ?) Return Concourse truck to Penske Truck Rental - Boston North. (Merv and ?) drive Harbor truck back to Westin Boston Waterfront. Everyone decamps to Dead Dog. Tue 10:00: Everything still in the hotel gets loaded onto the Harbor truck. This should be mostly be Con Suite/Dead Dog stuff. Tue 12:00ish: Drive Harbor truck to Storage and unload. Lunch as appropriate Tue 15:00: Drive Harbor truck to NESFA and unload. Tue 16:00: Leave NESFA to return Harbor truck to Anderson Automotive in Arlington. Collect personal vehicles and fall over. Dinner will be arranged for those hardy souls that made it this far.