ARISIA
(As of 1/7/00)
Summary Schedule of Events

Date	Start Time	End Time	Description	Room
Wednesday, Jan 10, 2001	6:00 PM	11:59 PM	Storage	Georgian Coat Room
	6:00 PM	11:59 PM 	Storage	Stanboro Coat Room
	6:00 PM	11:59 PM 	Operations, Security HQ	Hancock Room
	6:00 PM	11:59 PM 	Internet Room	Board Room
Thursday, Jan 11, 2001	12:00 PM	11:59 PM	Main Events	Imperial Ballroom
	12:00 PM	11:59 PM	Dealer’s Rm.	Plaza Ballroom
	12:00 PM	11:59 PM	Art Show	Georgian Room
	12:00 PM	11:59 PM	Art Show	Arlington Room
	6:00 PM	11:59 PM	Film Room	Berkeley Room
	6:00 PM	11:59 PM	Film Room	Clarendon Room
	12:00 PM	11:59 PM	Storage	Dartmouth Room (now storage closet) 
	6:00 PM	11:59 PM	Newsletter, Sign Shop	Exeter Room
	6:00 PM	11:59 PM	Gopher Hole	Fairfield Room
	12:01 AM	11:59 PM	Operations, Security HQ 	Hancock Room
	6:00 PM	11:59 PM	Gaming	Stanboro Room
	12:01 AM	11:59 PM	Registration	Stanboro Coat Room
	12:01 AM	11:59 PM	Films/Video	Georgian Coat Room
	6:00 PM	11:59 PM	Information	2nd Floor Mezzanine
	6:00 PM	11:59 PM	Small Events	Terrace Room
	6:00 PM	11:59 PM	Program Ops	Shawmut
Friday, January 12, 2001	12:01 AM	11:59 PM	Main Events	Imperial Ballroom
	12:10 AM	11:59 PM	Dealer’s Rm.	Plaza Ballroom
	12:01 AM	11:59 PM	Art Show	Georgian Room
	12:01 AM	11:59 PM	Art Show	Arlington Room
	12:01 AM	11:59 PM	Film Room	Berkeley Room
	12:01 AM	11:59 PM	Film Room	Clarendon Room
	12:01 AM	11:59 PM	Sales Office	Dartmouth Room (now storage closet) 
	12:01 AM	11:59 PM	Newsletter, Sign Shop	Exeter Room
	12:01 AM	11:59 PM	Gopher hole	Fairfield Room
	12:01 AM	11:59 PM	Operations, Security HQ	Hancock Room
	12:01 AM	11:59 PM	Gaming	Stanboro Room
	12:01 AM	11:59 PM	Registration	Stanboro Coat Room
	12:01 AM	11:59 PM	Films/Video	Georgian Coat Room
	12:01 AM	11:59 PM	Information	2nd Floor Mezzanine
	12:01 AM	11:59 PM	Small Events	Terrace Room
Friday, January 12, 2001	8:00 AM	11:59 PM	Program	Winthrop* Room
	8:00 AM	11:59 PM	Filking	Whittier Room
	8:00 AM	11:59 PM	Program	White Hill Room
	8:00 AM	11:59 PM	Program	St. James Room
	8:00 AM	11:59 PM	Program	Thoreau Room
	8:00 AM	11:59 PM	Program	Tremont Room
	8:00 AM	11:59 PM	Costume Program	Stuart Room
	8:00 AM	11:59 PM	DivHead and Eboard Mtgs.	Stanhope* Room
	8:00 AM	11:59 PM	Programming	Lenox Room
	8:00 AM	11:59 PM	Programming	Statler Room
	8:00 AM	11:59 PM	Programming	Longfellow Room
	8:00 AM	11:59 PM	Programming	Holmes Room
	8:00 AM	11:59 PM	Fast Track	Gloucester Room
	8:00 AM	11:59 PM	Fast Track Lounge	Emerson Room
	8:00 AM	11:59PM	Program Ops	Shawmut Room (no Copley)
	8:00 AM	11 59 PM	Fast Track (Children)	Franklin Room
	8:00 AM	11:59 PM	LARP	Constitution Room
	8:00 AM	11:59 PM	Internet Room	Board Room
	8:00 AM	11:59 PM	LARP	Charles River Room
	8:00 AM	11:59 PM	Video Room	Cambridge Room
	8:00 AM	11:59 PM	LARP	Cabot Room
	8:00 AM	11:59 PM	Anime	Beacon Hill Room
	8:00 AM	11:59 PM	Programming	Brandeis Room
	8:00 AM	11:59 PM	Kaffeeklatch	Alcott Room
	8:00 AM	11:59 PM	Programming	Back Bay Room
Saturday, January 13, 2001	12:01 AM	11:59 PM	Main Events	Imperial Ballroom
	12:01 AM	11:59 PM	Dealer’s Rm.	Plaza Ballroom
	12:01 AM	11:59 PM	Art Show	Georgian Room
	12:01 AM	11:59 PM	Art Show	Arlington Room
	12:01 AM	11:59 PM	Film Room	Berkeley Room
	12:01 AM	11:59 PM	Film Room	Clarendon Room
	12:01 AM	11:59 PM	Sales Office	Dartmouth Room (now storage closet)
	12:01 AM	11:59 PM	Newsletter, Sign Shop	Exeter Room
	12:01 AM	11:59 PM	Gopher Hole	Fairfield Room
	12:01 AM	11:59 PM	Operations, Security	Hancock Room
	12:01 AM	11:59 PM	Gaming	Stanboro Room
	12:01 AM	11:59 PM	Registration	Stanboro Coat Room
	12:01 AM	11:59 PM	Films/Video	Georgian Coat Room
	12:01 AM	11:59 PM	Information	2nd Floor Mezzanine
	12:01 AM	11:59 PM	Small Events	Terrace Room
	12:01 AM	11:59 PM	Program	Winthrop Room
	12:01 AM	11:59 PM	Filk Room	Whittier Room
	12:01 AM	11:59 PM	Programming	White Hill Room
	12:01 AM	11:59 PM	Programming	St. James Room
	12:01 AM	11:59 PM	Programming	Thoreau Room
	12:01 AM	11:59 PM	Programming	Tremont Room
	12:01 AM	11:59 PM	Costume Programming	Stuart Room
	12:01 AM	11:59 PM	DivHead and Eboard Mtgs.	Stanhope Room
	12:01 AM	11:59 PM	Programming	Lenox Room
	12:01 AM	11:59 PM	Programming	Statler Room
	12:01 AM	11:59 PM	Programming	Longfellow Room
	12:01 AM	11:59 PM	Programming	Holmes Room
	12:01 AM	11:59 PM	Fast Track	Gloucester Room
	12:01 AM	11:59 PM	Fast Track Lounge	Emerson Room
	12:01 AM	11:59 PM	Program Ops	Shawmut Room
	12:01 AM	11:59 PM	Fast Track (Children)	Franklin Room
	12:01 AM	11:59 PM	LARP	Constitution Room
	12:01 AM	11:59 PM	Internet Room	Board Room
	12:01 AM	11:59 PM	LARP	Charles River Room
	12:01 AM	11:59 PM	Video Room	Cambridge Room
	12:01 AM	11:59 PM	LARP	Cabot Room
	12:01 AM	11:59 PM	Anime	Beacon Hill Room
	12:01 AM	11:59 PM	Programming	Brandeis Room
	12:01 AM	11:59 PM	Kaffeeklatch	Alcott Room
	12:01 AM	11:59 PM	Programming	Back Bay Room
Sunday, January 14, 2001	12:01 AM	11:59 PM 	Main Events	Imperial Ballroom
	12:01 AM	11:59 PM	Dealer’s Room	Plaza Ballroom
	12:01 AM	11:59 PM	Art Show	Georgian Ballroom
	12:01 AM	11:59 PM	Art Show	Arlington Room
	12:01 AM	11:59 PM	Film Room	Berkeley Room
	12:01 AM	11:59 PM	Film Room	Clarendon Room
	12:01 AM	11:59 PM	Sales Office	Dartmouth Room (now storage closet) 
	12:01 AM	11:59 PM	Newsletter Sign Shop	Exeter Room
	12:01 AM	11:59 PM	Gopher Hole	Fairfield Room
	12:01 AM	11:59 PM	Operations, Security	Hancock Room
	12:01 AM	11:59 PM	Gaming	Stanboro Room
	12:01 AM	11:59 PM	Registration & Coat Chk 	Stanboro Coat Room
	12:01 AM	11:59 PM	Films/Video	Georgian Coat Room
	12:01 AM	11:59 PM	Information	2nd Floor Mezzanine
	12:01 AM	11:59 PM	Small Events	Terrace Room
	12:01 AM	11:59 PM	Program	Winthrop Room
	12:01 AM	11:59 PM	Filk Room	Whittier Room
	12:01 AM	11:59 PM	Programming	White Hill Room
	12:01 AM	11:59 PM	Programming	St. James Room
	12:01 AM	11:59 PM	Programming	Thoreau Room
	12:01 AM	11:59 PM	Programming	Tremont Room
	12:01 AM	11:59 PM	Costume Programming	Stuart Room
	12:01 AM	11:59 PM	DivHead and Eboard Mtgs.	Stanhope Room
	12:01 AM	11:59 PM	Programming	Lenox Room
	12:01 AM	11:59 PM	Programming	Statler Room
	12:01 AM	11:59 PM	Programming	Longfellow Room
	12:01 AM	11:59 PM	Programming	Holmes Room
	12:01 AM	11:59 PM	Fast Track	Gloucester Room
	12:01 AM	11:59 PM	Fast Track Lounge	Emerson Room
	12:01 AM	11:59 PM	N/A	Copley Room
	12:01 AM	11:59 PM	Fast Track (Children)	Franklin Room
	12:01 AM	11:59 PM	LARP	Constitution Room
	12:01 AM	11:59 PM	Internet Room	Board Room
	12:01 AM	11:59 PM	LARP	Charles River Room
	12:01 AM	11:59 PM	Video Room	Cambridge Room
	12:01 AM	11:59 PM	LARP	Cabot Room
	12:01 AM	11:59 PM	Anime	Beacon Hill Room
	12:01 AM	11:59 PM	Programming	Brandeis Room
	12:01 AM	11:59 PM	Kaffeeklatch	Alcott Room
	12:01 AM	11:59 PM	Programming	Back Bay Room
Monday, January 15, 2001	12:01 AM	11:59 PM	Storage	Stanboro Coat Room (storage)
	12:01 AM	11:59 PM	Storage	Georgian Coat Room (storage)
	12:01 AM	11:59 PM	Storage	Dartmouth Room (storage)
	12:01 AM	11:59 PM	Office	Hancock Room
	12:01 AM	6:00 PM	Teardown	Stanboro Room
	12:01 AM	4:00 AM (yes 4 AM)	Filk Room	Whittier Room
Tuesday, January 16, 2001	12:01 AM	2:00 PM	Video Room	Cambridge Room
	12:01 AM	6:00 PM	Storage	Stanboro Coat Room
	12:01 AM	6:00 PM	Storage	Georgian Coat Room

END OF CONFERENCE

SCHEDULE OF EVENTS

Date 
Start Time End Time	Description / Room	Set Up
Wednesday Jan 10, 2001 6:00 PM 11:59 PM	Storage   Georgian coatroom	Room empty, three 18”x6’ tables, 6 chairs
6:00 PM-11:59 PM 	Storage   Stanboro Coat Room	(3) 6x18”tables NOT skirted. (10) chairs. (3) easels. (2) trash bins.
6:00 PM-11:59 PM	Internet Room Setup  Board Room 	Board Room setup, no tablecloths or skirts. 2 chairs.
Thursday Jan 11,2001 6:00 PM-11:59 PM	Small Events   Terrace Room	No setup required for loadin. Stage to be totally cleared and cleaned.
12:00 PM-11:59 PM 	Main Events Setup  Imperial Ballroom 	Room Clean and Empty.
 (10) Easels.
 No other setup required for Loadin.
12:00 PM-11:59 PM	 Dealer’s Room Setup  Plaza Ballroom	Floor Plan Attached
Airwall to Imperial closed. (44) 6’x30” tables Covered and skirted.
(6) 6xl 8 tables. See attached diagram for arrangement. IMPORTANT: All 44 tables must be same size! 
(2) chairs per table.
(20) extra table clothes to cover tables.
(4) easels near main entrance. (1) cot (roll-away bed).
 Water setups, trash bins.
12:01 AM-11:59 PM  	Registration Setup  Stanboro Coat Room 	 Existing set.
6:00 PM-11:59 PM	Registration Setup  Stanboro Coat Room Foyer (outside Convention Services Office)	 (2) 6x18 skirted tables across hall from Stanboro Coat Room. 
(4) 6x18 skirted tables against railing overlooking lobby near Coat closet.
(2) trash bins.
6:00 PM-11:59 PM	Gaming Setup  Stanboro	(12) 6xl 8’ tables,
 (4) large rounds.
 (4) square tables,
 (5) Cocktail Rounds all scattered about.
 (64) chairs.
 (2) large easels.
12:00 PM-11:59 PM	Conference Operations, Headquarters, Security   Hancock Room	(5) 6ftx36 skirted with 
 (10) chairs,
 Water setup 
 Several large trash bins.
 (3) easels.
(1) comfy couch.
6:00 PM-11:59 PM	Gopher Hole Fairfield Room 	(3) 6ftx36 (6 6x1 8) skirted with
 (2) chairs each
 (1) Round, and
 (2) Comfy Couches.
 (2) easels
6:00 PM-11:59 PM	Newsletter/Sign Shop   Exeter Room	(3) 6x18” tables in room.
 (6) chairs.
12:00 PM-11:59 PM	Sales Office  Dartmouth Room (storage closet)	(3) 6x18” tables in room.
 (2) chairs.
6:00 PM-11:59 PM 	Film Room  Berkeley Room	Air wall to Clarendon open.
(2) 6’x8’ 24’ risers At center of room against air wall to Arlington.
 (3) three 6’ x 18’ tables on risers NOT skirted.
 Rest of room setup theatre style with chairs facing left as you enter the room.
 Water setup At rear of room (right as you enter) near door.
6:00 PM-11:59 PM	Film Room  Clarendon Room	Air wall to Berkeley open.
 One/half of room Setup theatre style with chairs facing left as You enter room.
 Front 1/3 of room with comfy Couches and chairs facing movie screen.
 Water setup inside room along wall near entrance doorway.
12:00 PM-11:59 PM	Art Show  Arlington Room (shared with Georgian)	Air wall to Georgian open, Air wall to Berkeley Closed. Setup shared with Georgian)
12:00 PM-11:59 PM	Art Show Setup  Georgian Room (shared with Arlington) 	Floor Plan Attached. Air wall to Arlington open. (23) 6’x18” tables, 1 6’x30” tables, 6 8’x30’ tables. Tablecloths, skirted. (3) 6’ rounds, skirted. (30) chairs. (4) trash bins. (2) water setups. (2) easels, (1) 8’ stepladder. (1) cot (roll-away-bed). See attached diagram for details.
12:01 AM-11:59 PM 	Film/Video Storage  Georgian Coat Room	(2)long tables, NOT skirted. No chairs.
6:00 PM-l1:59 PM 	Information  2nd Floor Mezzanine near Dartmouth 	(10) skirted tables arranged around Mezzanine railing overlooking lobby starting from elevators going along railing, around corner and ending at Hancock Room area. (2) 8x30’skirted tables near former Dartmouth Room door, (2) 8x30 tables along railing at top of stairs near corridor leading down to Arlington/Berkeley rooms. (2) trash bins in A/B corridor area.
6:00 PM-11:59 PM 	Fan Table Area  2nd Floor Mezzanine 	(10) skirted tables arranged around Mezzanine railing overlooking lobby starting from elevators going along railing, around corner and ending at Hancock Room area. (2) 8x30”skirted tables near former Dartmouth Room door, (2) 8x30 tables along railing at top of stairs near corridor leading down to Arlington/Berkeley rooms. (2) trash bins in A/B corridor area.
6:00 PM-11:59 PM 	Program Ops Shawmut 	(1) Table, (3) chairs. Water setup outside room.
Friday January 12, 2001 12:00 Noon-6:00 PM	Small Events Setup Terrace Room	(2) skirted 6xl 8” tables on stage with (5) chairs Rest of room setup theatre style max facing tables/risers. Water setups inside room along rear wall on both sides of entrance doors. (2) trash bins
8:00 PM-10:00 PM 	Panel  Terrace Room	Existing set.
10:30 PM-3:00 AM (Sat)	Drum Circle/Belly Dance Workshop.  Terrace Room 	Chairs on lower level around edge, stack rest of chairs in back of room. Water setup in Balcony refreshed each hour.
12:01 PM-11:59 PM	 Fan Table Area  2nd Floor Mezzanine	Existing Set
12:01 AM-11:59 PM	Information  2nd Floor Mezzanine near Dartmouth	Existing set
12:01 AM-4:00 PM	Main Events Setup  Imperial Ballroom 	Air wall to Plaza closed.
 (3) 24” Risers for video.
 (2) 12” risers for sound/lighting,
 One table on each riser.
 See staff there for exact locations.
 Tables NOT skirted or covered.
 Water setups,
 (2) trash bins.
6:00 PM-7:00 PM	Tech 101 Panel Imperial Ballroom	(100) chairs at front of room.
8:00 PM-2:00 AM	Period Dance Imperial Ballroom	Remove theatre seating
. (10) Round tables,
 (100) chairs.
 Chairs and tables along side wall under balconies.
 Water setups along edges of room.
 Refresh water every hour. (Double the usual number of water setups.)
 Dance floor. (Leave uncovered all weekend.)
 (1) Easel.
 Banquet order: See Depart info for details.
 Quietly clear chairs away from previous function during event.
12:01 AM-11:59 PM 	Dealer’s Room  Plaza Ballroom 	Existing set
. Add Water Service in back storage room.
12:01 AM-11:59 PM	Registration   Stanboro Coat Room	Existing set.
12:01 AM-11:59 PM	Registration  Stanboro Coat Room Foyer (outside Con Services Office)	Existing set
12:01 AM-4AM	Gaming  Stanboro	Existing set.
 Needs 3x handicap chairs for disabled/elderly.
 (2) water stations refilled every 2 hours.
12:01 AM-11:59 PM	Conference Operations, Headquarters, Security  Hancock Room	Existing Set
12:01 AM-11:59 PM	Gopher Hole  Fairfield Room	Existing set
12:01 AM-11:59 PM	Newsletter office / Sign shop  Exeter Room	Existing set
12:01 AM-1i:59 PM	Sales Office  Dartmouth Room (storage closet) 	Existing set
12:01 AM-11:59 PM	Film Room  Berkeley Room	Existing Set
12:01 AM-11:59 PM	Film Room  Clarendon Room 	Existing Set
12:01 AM-1i:59 PM	Art Show Georgian Room 	Existing Set
12:01 AM-9:00 PM	Art Show Arlington Room 	Existing Set
9:00 PM-11:59 PM	Art Show Reception  Arlington Room 	Existing set.
 Additional (2) trash bins.
 Banquet Item.
12:01 AM-11:59 PM	Film/Video Storage  Georgian Coat Room	Existing set.
12:01 AM-11:59 PM	Information  4th floor elevator lobby	(1) 6x30 tables with skirts. (2) Easels.
12:01 AM-9:00 PM 	Programming Winthrop Room	Theatre style,
 (1) skirted table at room front.
 (5) chairs at head table, 
refreshed every 2 hours.
4:00 PM-9:00 PM	Programming  Whittier Room	Theatre style,
 (2) skirted tables at front with
 (2) chairs each.
 Water setup along wall.
9:00 PM-3:00 AM (yes 3AM)	Filk Singing  Whittier Room	(2) comfy couches and
 (4) comfy chairs.
 (25). chairs around sides of room.
 (2) water stations, refreshed EVERY HOUR.
 Banquet: Tea & Coffee Service
9:00 AM-9:00 PM	Programming  White Hill Room	Theatre style,
 (2) skirted tables in front with
 (5) chairs behind tables.
 (1) water setup in each room,
 refreshed every 2 hours.
9:00 AM-9:00 PM	Programming  St. James Room	Theatre style,
 (2) skirted tables in front with
 (5) chairs behind tables.
 (1) water setup in each room,
 refreshed every 2 hours.
9:00 AM-9:00 PM	Programming  Thoreau Room 	Theatre style,
 (2) skirted tables in front with 
(5) chairs behind tables.
 (1) water setup in each room,
 refreshed every 2 hours.
9:00 AM-9:O0 PM	Programming  Tremont Room	Board-of-directors style.
 (1) water setup in room,
 refreshed every 2 hours.
9:00 AM-9:00 PM	Costume Programming   Stuart Room 	Theatre style,
 (2) skirted tables in front with
 (5) chairs behind tables.
 (1) water setup in each room,
 refreshed every 2 hours.
9:00 AM-9:00 PM 	DivHead and Eboard Mtgs. Stanhope Room 	Board-of-Directors Style.
 (1) Water setup.
9:00 AM-9:00 PM 	Programming Lenox Room	Theatre style,
 (2) skirted tables in front with
 (5) chairs behind tables.
 (1) water setup in each room,
 refreshed every 2 hours.
12:01 AM-11:59 PM	Program Operations  Shawmut Room 	Existing set.
9:00 AM- 11:59 PM	Programming Statler Room	BOD style.
 Tables in room center with chairs.
9:00 AM- 11:59 PM	Programming Longfellow Room	Theatre style,
 (2) skirted tables in front with
 (5) chairs behind tables.
 (1) water setup in each room,
 refreshed every 2 hours.
9:00 AM-9:00 PM	Programming  Holmes Room	Theatre style,
 (2) skirted tables in front with
 (5) chairs behind tables.
 (1) water setup in each room,
 refreshed every 2 hours.
9:00 AM-11:59 PM	Fast Track (Children’s Programming)  Gloucester Room	Lounge setup,
 (2) couches,
 (4) comfy chairs,
 (1) coffee table,
 (1) small refrigerator.
9:00 AM-i 1:59 PM	Fast Track (Children’s Programming)  Emerson Room 	(3) long tables skirted.
 (5) chairs.
 (1) water setup.
 Bathroom unlocked.
9:00 AM-9:00 PM	Fast Track (Children)  Franklin Room 	(4) long tables skirted,
 (5) chairs at each.
 (1) water setup
 refreshed every 2 hours.
:00 AM-9:00 PM	Programming Constitution Room	Theatre style,
 (2) skirted tables in front with chairs behind tables.
 (1) water setup in each room
, refreshed every 2 hours.
12:01 AM-11:59 PM	Internet Room  Board Room 	Standard board room setup,
 plus water setup.
 Chairs around center table.
9:00 AM-9:00 PM	LARP  Charles River Room 	Theatre style,
 (1) skirted table in front with
 (5) chairs behind table.
 (1) water setup in each room,
 refreshed every 2 hours.
9:00 AM-9:00 PM	Video Theatre  Cambridge Room 	Theatre style,
 no head table,
 leave space for movie screen.
 (1) Easel.
 (1) water setup in room,
 refreshed every 2 hours.
9:00 AM-9:00 PM 	LARP  Cabot Room	Theatre style,
 (2) skirted tables in front with
 (5) chairs behind tables.
 (1) water setup in each room,
 refreshed every 2 hours.
9:00 AM-9:00 PM 	Anime Theatre  Beacon Hill Room	Theatre style,
 no head table,
 leave space for movie screen.
 (1) Easel.
 (1) water setup in room,
 refreshed every 2 hours.
9:00 AM-9:00 PM	Programming  Brandeis Room  	Board of Directors Style
 MAX Pads and Pens
9:00 AM-9:00 PM 	Kaffeeklatch  Alcott Room	Board of Directors
 (20) VIP Pads and Pens,
 (1) water setup.
9:00 AM-9:00 PM	Programming  Back Bay Room  	(2) round tables with
 (10) chairs.
 Water setups on each table.
Saturday January 13, 2001  10:00 AM-i 2:00 Noon	Scrapheap Challenge  Terrace Room	(6) 6’x18” tables NOT skirted in center of room.
 Chairs on balcony.
 (1) small table skirted,
 (2) water setups near room entrance.
1:00 PM-2:30 PM 	Filk Concerts  Terrace Room 	Theatre seating at max in center.
 Round tables with chairs along balcony.
 (2) water setups near room entrance.
3:00 PM-3:30 PM 	Autograph session. Terrace Room	Existing set.
  Add Pipe and Stanchion for crowd control
3:30 PM — 5:00 PM	Filk Concert  Terrace Room	Existing Set
5:00 PM-6:30 PM	Cecelia Tan’s Sword Demo  Terrace Room	Existing Set
8:00 PM-3:00 AM	Drum Circle/Belly Dance Jam.  Terrace Room	Theatre seating along sides facing center of room.
 Seats in lower level along edge.
 Center of room open.
 Water setups on balcony.
12:01 PM-11:59 PM	Fan Table Area  2nd Floor Mezzanine 	Existing Set
12:01 AM-11:59 PM	Information  2nd Floor Mezzanine near Dartmouth	Existing Set
12:01 AM-10:OOAM	Main Events Setup  Imperial Ballroom	No setup needed.
 Hotel staff can setup next event during this one.
10:00 AM — 12:00 Noon	Intro to LARP  Imperial Ballroom	Theatre seating in front 1/2 of ballroom.
1:00 PM-2:00 PM	GOH Interview  Imperial Ballroom 	Existing set
2:00 PM-3:00 PM	GOH Reading Imperial Ballroom	Existing set
3:00 PM-7:00 PM	Masquerade Rehearsal  Imperial Ballroom	Theatre style
 MAX seating added to original Thursday setup.
 Extra water setups along walls.
 SWEEP and MOP kitchen and stage Area leading from B/C to stage.
7:00 PM-11:00 PM 	Masquerade  Imperial Ballroom 	Same as previous setup.
12:00 Midnight-8:00 AM (All night) 	LARP Dance  Imperial Ballroom	Chairs along walls.
 Dance floor in center of Room.
 Round tables with chairs around dance Floor.
12:01 AM-11:59 PM	Dealer’s Room  Plaza Ballroom	Existing set
12:01 AM-11:59 PM	Registration  Stanboro Coat Room	Existing set
12:01 AM-11:59 PM	Registration Stanboro Coat Room Foyer (outside Convention Services Office)	Existing set.
10:00 AM-11:59 PM	Gaming  Stanboro	Existing set.
Water setups refreshed every hour during day.
12:01 AM-11:59 PM	Conference Operations, Headquarters, Security   Hancock Room 	Existing set.
12:01 AM-11:59 PM	Gopher Hole  Fairfield Room	Existing set.
12:01 AM-11:59 PM	Newsletter/Sign Shop  Exeter Room	Existing set
12:01 AM-11:59 PM	Sales Office  Dartmouth Room (storage closet)	Existing set
12:01 AM-3:00 PM	Film Room  Berkeley Room	Existing set
12:01 AM-3:00 PM	Film Room  Clarendon Room	Existing set
3:00 PM-5:00 PM	Art GOH Slide Show Berkeley and Clarendon Room	Existing set
5:30 PM-11:00 PM	Masquerade Green Rm.  Berkeley Room	Air wall to Clarendon open,
 Air wall to Arlington Closed.
 (6) 6’x18” tables,
 (50) chairs arranged around room perimeter,
 (4) water setups refreshed once each hour.
 (2) large trash bins
 Stack extra chairs against wall.
NOTE: Previous event ends at 5:15 PM. HOTEL WILL ONLY HAVE FIFTEEN MINUTES TO RESET ROOM!!!
5:30 PM-11:00 PM	Masquerade Green Rm.  Clarendon Room	Air wall to Berkeley open.
 Put comfy chairs, Couches, and regular chairs against wall.
10:30 PM-11:59 PM	Film room  Berkeley Room	Return room to theatre setup 
FACING OTHER DIRECTION
 (chairs FACING Georgian).
 NOTE: Actual time previous event ends and New event starts is variable. On duty manager Will advise. Time will be critical, HOTEL WILL HAVE ONLY FIFTEEN MINUTES TO RESET ROOM!!!
10:30 PM-11:59 PM 	Film Room  Clarendon Room	Return room to theatre setup as per Berkeley.
 Air wall to Berkeley open.
12:01 AM-11:59 PM	Art Show  Georgian Room	Existing set
12:01 AM-11:59 PM	Art Show  Arlington Room	Existing set
12:01 AM-11:59 PM	Film/Video Storage  Georgian Coat Room	Existing set
12:01 AM-11:59 PM	Information  4th floor elevator lobby	Existing set
12:01 AM-11:59 PM	Programming  Winthrop Room	Existing set
9:00 AM-7:00 PM	Programming  Whittier Room	Theatre seating,
 (2) tables at room front with
 (5) chairs at each table.
 (1) water setup at back.
8:00 PM-3:00 AM	Filk Singing  Whittier Room  	(2) comfy couches and
(4) comfy chairs.
(25) chairs around sides of room. (2) water stations,
 refreshed EVERY HOUR.
 Banquet: Tea & Coffee Service
9:00 AM-9:00 PM	Programming  White Hill Room	Existing set.
9:00 AM-9:00 PM	Programming  St. James Room 	Existing set
9:00 AM-9:00 PM	Programming  Thoreau Room	Existing set.
9:00 AM-9:00 PM	Programming Tremont Room	Existing set.
9:00 AM-2:00 AM	Costume Programming   Stuart Room	Existing set.
9:00 AM-9:00 PM	DivHead and Eboard Mtg. S Stanhope Room	Existing set.
12:01 AM-11:59 PM	Programming Statler Room	Existing set
12:01 AM-1i:59 PM	Program Operations. Shawmut Room	Existing set.
9:00 AM-9:00 PM	Programming Lenox Room	Existing set.
12:01 AM-11:59 PM	Programming  Longfellow Room	Existing set.
9:00 AM-i 1:59 PM	Programming  Holmes Room	Existing set.
9:00 AM-i 1:59 PM	Fast Track (Children’s Programming)  Gloucester Room	Existing set.
9:00 AM-i 1:59 PM	Fast Track (Children’s Programming Lounge)  Emerson Room	Existing set.
12:01 AM-11:59 PM	Fast Track (Children)  Franklin Room	Existing set.
12:01 AM-11:59 PM	LARP (Role Play Game) Constitution Room   	Existing set.
12:01 AM-11:59 PM	Internet Room  Board Room	Existing set.
9:00 AM-9:00 PM	LARP  Charles River Room	Existing set.
12:01 AM- 11:59 PM	Video Theatre  Cambridge Room	Existing set.
9:00 AM-9:00 PM	LARP  Cabot Room	Existing set.
12:01 AM-11:59 PM	Anime Theatre  Beacon Hill Room	Existing set.
9:00 AM-9:00 PM	Programming  Brandeis Room	Existing set.
12:01 AM-11:59 PM	Kaffeeklatch  Alcott Room	Existing set.
9:00 AM-9:00 PM	Programming  Back Bay Room	Theatre seating,
 (1) table skirted in front with
 (5) chairs.
 (1) water setup
 refreshed every 2hr
Sunday January 14,2001 10:00 AM-i 2:30 PM	Snake demo.  Terrace Room	Theatre seating in lower level,
 round tables with chairs along balcony.
 (2) water setups.
1:00 PM-2:00 PM	Filk Concert. Terrace Room	Theatre seating in lower level,
 round tables with chairs along balcony.
 (2) water setups.
2:00 PM-4:00 PM	Sunday Sundae.  Terrace Room	Clear chairs from lower level except at edge.
 Round tables on balcony with chairs.
 (2) water setups.
 Ice Cream banquet function.
6:00 PM-11:59 PM 	Fan Table Area  2nd Floor Mezzanine	(10) skirted tables arranged around Mezzanine railing overlooking lobby starting from elevators going along railing, around corner and ending at Hancock Room area.
 (2) 8x30skirted tables near former Dartmouth Room door,
 (2) 8x30 tables along railing at top of stairs near corridor leading down to Arlington/Berkeley rooms.
 (2) trash bins in A/B corridor area.
12:01 AM-11:59 PM	Information  2nd Floor Mezzanine near Dartmouth	Existing set
10:00 AM-12:00 Noon	Morris Dance Demo Imperial Ballroom	Existing set.
 Water setups along walls.
1:00 PM-8:00 PM	Teardown/Loadout  Imperial Ballroom	Room empty for teardown.
 Water setups along walls.
8:00 PM-11:59 PM	Teardown storage.  Imperial Ballroom	Room emptied of risers, chairs and tables.
 (4) tables, not skirted, and
 (8) chairs only
12:01 AM-8:00 PM	Dealer’s Room  Plaza Ballroom	Existing set
12:01 AM-11:59 PM	Registration  Stanboro Coat Room	Existing set
12:01 AM-6:00 PM	Registration  Stanboro Coat Room  Foyer (outside Convention Service office)	Existing set
10:00 AM-8:00 PM	Gaming  Stanboro Room  	Existing set.
 Water refreshed every 2 hours.
12:01 AM-6:00 PM 	Conference Operations, Headquarters, Security Hancock Room	Existing set
12:01 AM-6:00 PM	Gopher Hole Fairfield Room 	Existing set.
12:01 AM-10:00 PM	Newsletter/Sign Shop  Exeter Room 	Existing set.
12:01 AM-11:59 PM	Sales Office  Dartmouth Room (storage closet) 	Existing set. 
12:01 AM-12:30 PM	Film Room  Berkeley Room 	Existing set.
12:01 AM-12:30 PM	Film Room  Clarendon Room 	Existing set.
12:30 PM-6:00 PM	Art Show Auction  Berkeley Room 	Existing set.
12:45 PM-6:00 PM	Art Show Auction Clarendon Room	Remove comfy furniture,
 replace with regular chairs in theatre style.
 (6) 6’x18’ tables at front of room.
 (1) water setup at room front.
 (1) 8 step ladder delivered.
 NOTE: HOTEL WILL ONLY HAVE 15 MINUTES TO RESET
12:01 AM-9:00 PM	Art Show  Georgian Room	Existing set
12:01 AM-12:00 Noon	Art Show  Arlington Room	Existing set
12:30 PM-9:00 PM 	Art Show  Arlington Room	Remove round tables.
 (12) 6x18 tables setup as per attached diagram.
 (12) chairs.
12:01 AM-11:59 PM 	Film/Video Storage  Georgian Coat Room	Existing set
12:01 AM-6:00 PM 	Information  4th floor elevator lobby	Existing set.
9:00 AM-4:00 PM	Programming  Winthrop Room	Existing set
9:00 AM-4:00 PM	Programming Whittier Room	Theatre seating,
 (2) tables at room front with
 (5) chairs at each table
. (1) water setup at back.
5:00 AM-4:00 AM (Monday)	Filk Singing  Whittier Room	 (2) comfy couches and
 (4) comfy chairs.
 (25) chairs around sides of room
 (2) water stations, refreshed EVERY HOUR.
 Banquet: Tea & Coffee Service
9:00 AM-4:00 PM 	Programming  White Hill Room  	Existing set.
9:00 AM-4:00 PM	Programming  St. James Room 	Existing set
9:00 AM-4:00 PM	Programming   Thoreau Room	Existing set.
9:00 AM-4:00 PM 	Programming  Tremont Room	Existing set.
9:00 AM-4:00 PM	 Costume Programming Stuart Room	Existing set
9:00 AM-4:00 PM	 DivHead and Eboard Mtgs.  Stanhope Room	Existing set
12:01 AM-6:00 PM	Programming Statler Room	Existing set
12:01 AM-11:59 PM 	Program Operations Shawmut Room 	Existing set
9:00 AM-4:00 PM	 Programming Lenox Room 	Existing set
12:01 AM-6:00 PM	Programming Longfellow Room 	Existing set
9:00 AM-6:00 PM	Programming Holmes Room 	Existing set
9:00 AM-6:00 PM	Fast Track (Children) Gloucester Room 	Existing set
9:00 AM-6:00 PM	Fast Track (Children) Emerson Room 	Existing set
12:01 AM-6:00 PM	Fast Track (Children) Franklin Room 	Existing set
12:01 AM-6:00 PM	LARP (Role Play Game) Constitution Room	Existing set.
12:01 AM-11:59 PM	Internet Room  Board Room	Existing set.
9:00 AM-4:00 PM	LARP  Charles River Room	Existing set.
12:01 AM-11:59 PM	Video Theatre  Cambridge Room	Existing set.
9:00 AM-6:00 PM	LARP  Cabot Room	Existing set.
12:01 AM-11:59 PM	Anime Theatre  Beacon Hill Room	Existing set.
9:00 AM-4:00 PM	Programming  Brandeis Room	Existing set.
12:01 AM-11:59 PM	Kaffeeklatch  Alcott Room	Existing set.
9:00 AM-4:00 PM	Programming  Back Bay Room	Existing set.
Monday January 15, 2001 12:01 AM-11:59 PM	Storage  Stanboro Coat Room	Existing set.
12:01 AM-11:59 PM	Storage  Georgian Coat Room	Existing set.
12:01 AM-11:59 PM	Storage  Dartmouth Room (Storage closet)	Existing set.
12:01 AM-11:59 PM	Conference Operations, Headquarters, Security Hancock Room	Existing set.
12:01 AM-4:00 AM (yes, that’s 4:00 AM)	Filk Singing  Whittier Room	Existing set.
 (2) Water stations refreshed every hour.
12:01 AM-6:00 PM	Office/Teardown  Stanboro Room	No setup needed.
Tuesday January 16, 2001 12:01 AM-i 2:00 Noon	Storage  Stanboro Coat Room	No setup needed.
12:01 AM-12:00 Noon	Storage  Georgian Coat Room	No setup needed.

END OF CONFERENCE